SUNYergy, SUNY Libraries Working Together
October 2010
Volume 12, Number 4 See SUNYergy on the web –
http://www.sunyconnect.suny.edu/sunyergy/default47.htm Contents:
SUNYergy Focus on Open Access Week
Open Access Week and Beyond at UB
Open Access and Scholarly Communication at SUNY Geneseo
OA Week at SUNY Albany
Open Access Trends, Tips, Resources, Pointers
Open Education Web site Provides Free Access to
College Course Materials
Symposium — “Publishing, Promoting and Preserving
Scholarship @ SUNY” to be held at Binghamton
University
Copyright and Fair Use: Some good news …
Around SUNY
Federal Mandates for Open Access
Open Everything: A Glossary
Linkable Links SUNYergy FOCUS on OPEN ACCESS WEEK
This issue of SUNYergy puts the focus on Open Access
Week – October 18-24, 2010. Open Access Week is an
international effort to spotlight trends in
scholarly communication and publication that emphasize
open and freely available scholarly works online. We’ll hear from some SUNY colleagues about plans on
their campuses for the week as well as related
conference planning for later in the academic year.
Also, what are some suggestions, pointers and tips
librarians can use to assist faculty interested in
opening up access to their research? Open Access Week is also a good occasion to review
related topics such as repository development,
copyright, fair use, open educational resources and
legislative/governmental actions influencing
scholarly communication. I asked a prominent thinker in this realm – “why
should we be involved in this”? His response,
“with the significant changes occurring in the
areas of scholarly communication and scholarly
publishing, do we want to, years from now, look
back and not have had libraries and librarians
involved”? (Ross Atkinson, Cornell University) “As the price for scholarship exceeds what is
affordable and reasonable, resulting in
increased profits for publishers and
diminished access to information for users,
new models must emerge. Stakeholders with
an interest in promoting the unfettered flow
of scholarship must find common ground and
restore this ethic to its proper place”.
(Barry Eisenberg and Lisa Romero “Restoring
the Health of Scholarly Publishing”
Academe September-October 2010)
http://www.aaup.org/AAUP/pubsres/academe/2010/SO/feat/eise.htm OPEN ACCESS WEEK and BEYOND at UB
(by Lori Widzinski, University at Buffalo)
The University at Buffalo Libraries are recognizing
Open Access Week 2010 by hosting a variety of events.
Plans include lectures and forums with a different
speaker every day. From outside the community, these
include Gregg Gordon of the Social Science Research
Network (SSRN) and Bob Schatz from the open access
publisher BioMed Central. The remaining speakers are
drawn from the talented and knowledgeable UB Libraries’
staff. Topics such as Google Books and other open
access sources for e-books, starting and running an
open access journal, and tenure metrics related to
scholarly communication will be discussed. Open Access Week posters and flyers will be available
in all University Library locations. Also in the works are possible collaborations with
student groups on OA Week events. A Scholarly Publishing Resource Center will be
unveiled during Open Access Week in the UB Health
Sciences Library. Designed to be a central location
for the UB health sciences community to locate
information on scholarly publishing issues, the
resource center will initially offer print and
web-based resources. The UB Libraries are committed to promoting open
access and attention to other scholarly communication
issues affecting the campus community. The Scholarly
Communication Committee is the primary group
overseeing the direction of the scholarly
communication program in the UB Libraries. For more
information, please contact Charles Lyons, the
Chair of the Committee. The UB Libraries will be hosting a series of events
to spark debate and spur interest in open access (OA)
issues on campus. Please mark your calendars and attend if you can: Monday, October 18, 10 – 11:30am:
“Current Status of Open Access” with Bob Schatz
from prominent OA publisher, BioMed Central. Tuesday, October 19, 3:30-5pm:
“Open Access eBooks” with Charlie D’Aniello, History,
Philosophy, and Political Science Librarian at UB. Wednesday, October 20, 3 – 4:30pm:
“Open Access Journals” a panel discussion with four
people who have started and are running OA journals:
Chris Hollister (Communications in Information
Literacy); Pamela Jones (Journal of Library
Innovation); and Cayden Mak and Olivier
Delrieu-Schulze (graduate students in Media Study
at UB). Thursday, October 21, 10an – noon:
“Tenure Metrics in an Open Access World”
with Dean Hendrix, subject librarian for Medicine
at UB. Friday, October 22, 1 – 2pm:
“Critical Mass is Critical: A View Into the
Changing World of Scholarly Communications” with Gregg
Gordon, President of the Social Science Research
Network (SSRN), a prominent repository for many
social science disciplines. This is your chance to join in on the conversation
regarding OA’s ramifications for libraries and
universities. OPEN ACCESS and SCHOLARLY COMMUNICATION at SUNY GENESEO
(by Bonnie J. M. Swoger Science and Technology Librarian,
SUNY Geneseo) In October, SUNY Geneseo’s Milne Library will be
celebrating Open Access Week for the first time with
two campus wide events. Open Access Week is an
international event intended to educate students and
researchers about open access, and to provide
participants with the knowledge and tools they need
to participate in open access. Our first Open Access Week event will be a moderated
panel discussion with Geneseo faculty from across the
disciplines. We have three major goals for this panel.
First, we would like to provide faculty with some
background about what open access is and how it works.
Informal conversations with faculty members revealed
that many are not aware of the concept or its implications.
Second, we would like to provide a forum for faculty to
share their experiences with open access. In this way,
we can demonstrate that the faculty at Geneseo are
participating in open access in a variety of ways.
Finally, we would like to engage faculty in a discussion
about the implications of open access at Geneseo. This
includes questions about tenure, promotion and scholarly
reputation and concerns about access to the scholarly
literature. The second open access event will be an invited talk
from Charles Lyon, Scholarly Communication Librarian
at the University at Buffalo. Both events will be
open to faculty, staff, students and community members. Planning for these open access events started in
May 2010 as Milne Library’s new Scholarly Communication
Team met to outline its goals and objectives. This
team has been formed to help the library respond to
the broad changes taking place in the world of
information and scholarly communication. Librarians
Sonja Landes, Sue Ann Brainard, Kim Davies Hoffman,
Kate Pitcher, Tracy Paradis and myself developed three
broad goals. First, we want to promote Geneseo’s
research and scholarship both on and off campus.
Second, we want to educate faculty and students about
issues surrounding scholarly publishing. The Open
Access Week panel and lecture are our first events
related to this broad goal. Third, we would like to
provide assistance to our faculty where needed to
help them with their research and publication efforts. While many of these activities build on previous
library strengths, we are also venturing into some
new territory. In order to help us better understand
the research and publication environment on the
Geneseo campus, we will be conducting a campus wide
survey of faculty scholarly activities. Over the
next year, library liaisons will be meeting with
faculty members across campus to discuss their
motivation to publish, their types of scholarly
activity, their understanding of scholarly
communication issues and how we can best support
their research and publication efforts. We decided
to undertake this project in an effort to understand
how the needs of faculty on a primarily undergraduate
campus may differ from those at large research
institutions. Reports and discussion about scholarly
activity and attitudes towards open access and other
changes in scholarly publishing often focus on large
institutions. While there will likely be many
similarities, we need to understand our faculty needs
before we can effectively meet them. We are already aware of the scholarly and open access
activity of many of our faculty, although this picture
is currently incomplete. At the moment, we know of
faculty who have published in open access journals,
some who have archived copies of their papers in
disciplinary repositories, some who have reviewed for
open access publications and at least one faculty
member who is currently serving as an editor for an
open access journal. By interviewing most of our
faculty, we hope to learn more about their open
access activities and their scholarly efforts in
general. Despite the increasing acceptance of open access
publications, there is still misinformation about
what open access means. For new faculty coming up
for tenure and promotion, clarifying these issues
can be particularly important. Dr. Brian Morgan, of
Geneseo’s School of Education, suggests that a
clear campus wide policy on open access may be
called for, “I think the college should adopt a
policy that formally states that open access
journals are to be treated equally when other
factors such as peer review, acceptance rate etc.
are taken into account. Otherwise, faculty will
continue to be leery of publishing in them. There
are some on-paper closed access journals which are of
lesser quality than many open-access ones.” Throughout our faculty interviews and open access
events, our primary goal is to encourage discussion
of these issues on campus. While many in Milne
Library are strong proponents of open access, we
decided that ardent advocacy might not be our best
strategy. In general, faculty are not interested
in the “Serials Crisis” or being told how to publish
by librarians. Instead, we plan to provide
information and a forum for faculty to discuss these
issues. In this way, we can provide faculty open
access advocates a stage, and build a grassroots
group of open access champions. At the moment, we are unsure about the form of
future open access related events and education
programs. Our panel discussion, lecture and the
faculty interviews this year will likely provide
us with ideas for future events and initiatives.
We feel that Milne library and its librarians
are perfectly situated to facilitate on campus
discussions of open access and other scholarly
communication issues. We are excited about our
first events for this year’s Open Access Week,
and look forward to planning future events. OA WEEK at SUNY ALBANY
Library Events — What: Webcast event featuring world-class
researchers speaking about Open Access
issues and the need for barrier-free
access to scholarship.
Bring your lunch.
When: Monday October 18, 12:00 noon to 1:00pm
Where: Standish Room, 3rd floor, Science Library Nobel Prize-winning scientist and Director of the
U.S. National Cancer Institute, Dr. Harold Varmus,
will offer welcoming remarks. Dr. Varmus, a long-time
champion, has been an unparalleled leader in promoting
Open Access . He will be joined by Dr. Cameron Neylon,
a Senior Scientist at the UK Science and Technology
Facilities Council, biochemist, and author of the
widely read “Science in the Open” blog. Dr. Neylon
will highlight the kinds of scientific advances Open
Access can facilitate, and discuss current examples
along with future opportunities. A host of leading
researchers from around the globe will also add
their voices to the event, and other videos will
feature Nick Shockey, Director Student Advocacy
for the Scholarly Publishing and Academic Resources
Coalition, and Creative Commons. What: “Open Access: The World of Research Within
Reach”, faculty open access “champions”
Rachel Dressler, Tim Stephen and Gerry
Zahavi talk about their ventures in the
open access world.
When: Thursday October 21, 4:00 -5:30
Where: University Library basement: Cobb Room OPEN ACCESS TRENDS, TIPS, RESOURCES, POINTERS
“An old tradition and a new technology have
converged to make possible an unprecedented public
good. The old tradition is the willingness of
scientists and scholars to publish the fruits of
their research in scholarly journals without payment,
for the sake of inquiry and knowledge. The new
technology is the internet. The public good they
make possible is the world-wide electronic
distribution of the peer-reviewed journal
literature and completely free and unrestricted
access to it by all scientists, scholars, teachers,
students, and other curious minds. Removing access
barriers to this literature will accelerate research,
enrich education, share the learning of the rich
with the poor and the poor with the rich, make this
literature as useful as it can be, and lay the
foundation for uniting humanity in a common
intellectual conversation and quest for knowledge. …”By “open access” to this literature, we mean its
free availability on the public internet, permitting
any users to read, download, copy, distribute, print,
search, or link to the full texts of these articles,
crawl them for indexing, pass them as data to software,
or use them for any other lawful purpose, without
financial, legal, or technical barriers other than
those inseparable from gaining access to the internet
itself. The only constraint on reproduction and
distribution, and the only role for copyright in
this domain, should be to give authors control over
the integrity of their work and the right to be
properly acknowledged and cited”.
Budapest Open Access Initiative
February 14, 2002
http://www.soros.org/openaccess/read.shtml The Budapest Initiative has nearly 6000 signatories from
around the world. These include institutions such as
foundations, universities and publishers; individual
researchers, librarians and administrators. Open access to the scholarly literature can be achieved
by publishing in open access and/or hybrid access
journals. Or, it can be achieved by publishing in a
traditional journal and then archiving an open access
version of the paper in an institutional or
discipline-based repository. The focus of the open access movement is on scholarly
publications created without the expectation of direct
compensation. Generally, peer-reviewed journal articles
would fit into this category, while many monographs,
book chapters, textbooks would not. The first approach to open access can be served by the
growing number of open access journals. Yet, details
and traditions related to promotion and tenure processes
can result in disincentives towards these publishing
venues. Groups, such as Modern Language Association
have pointed to the need to re-examine promotion and
tenure policies to more fully acknowledge new
publishing models, the roles new technologies play
in a changing world of scholarly communication and to
promote open access to researcher’s publications. A significant number of publishers allow their authors
to archive their work on open accessible repositories.
Generally, this archiving is allowed for the final,
edited version of the paper, but not for the
publisher’s .pdf format of the work. The RoMEO (Rights
MEtadata for Open Archiving) service provides a means
to check publishers’ as well as journal-specific
policies related to authors’ rights to upload their
work to open repositories. If the publisher does not – by policy – allow for
“self-archiving”, the author should consider requesting
this right. Publishers’ copyright agreement statements
often result in the author signing over all of her
rights. This is not required nor desirable.
Organizations such as SPARC have created addenda to
such agreements that can be used by the author to
retain right to use her paper, and to openly archive
her tangible, creative work. Resources/Pointers/Tips
* Open access overview
http://www.earlham.edu/~peters/fos/overview.htm * Directory of Open Access Journals
http://www.doaj.org/ * Publishers’/Journals’ self-archiving policies
http://www.sherpa.ac.uk/romeo/ * SPARC author rights information / copyright
agreement addendum
http://www.arl.org/sparc/author/ * NIH public access policy implementation
http://publicaccess.nih.gov/ * SPARC resources for librarians
http://www.arl.org/sparc/resources/index.shtml * Resources / infrastructure available to
SUNY libraries via the SUNY Digital
Repository
http://dspace.sunyconnect.suny.edu/ * offer services such as document upload,
metadata creation to your researchers; * a review of scholars’ vita can reveal past
articles in journals that allow self-archiving; * liaison librarians are a good fit in working
at department levels to inform scholars
about open access/author rights issues; * foster administrative and academic champions
able to urge their colleagues’ attention
to these matters; * support revisions to promotion and tenure
policies that acknowledge new and open
forms of publication; * don’t forget to archive your work — librarians
can lead the way. OPEN EDUCATION WEB SITE PROVIDES FREE ACCESS
to COLLEGE COURSE MATERIALS
(By Lenore Horowitz, Professor of Mathematics,
Schenectady County Community College)
Recently Schenectady County Community College
(SCCC) launched its open education community Web
site, Capital District Open Education (CDOE),
which grants free and open access to course
content provided by instructors at the college. The project materialized due to the efforts and
foresight of faculty wishing to promote the
Open Education Resources movement by freely
sharing educational materials using the technology
of the World Wide Web. Providing access to all
learners, not only those with access to traditional,
contact education, is the primary goal of the
project. Ultimately, it has the potential to
expand educational access to a significantly
larger number of learners via inter-networked
computers. By offering educational materials for free, SCCC
extends its brand with every resource shared and
expands the awareness of the institution worldwide.
The project soundly identifies with the SUNY
chancellor’s “The Power of SUNY: Strategic Plan
2010 & Beyond” document, which includes, as a
theme — Globalization and the idea of Open SUNY.
Open SUNY envisions the ability to “network
students with faculty and peers from across the
state and throughout the world through social
and emerging technologies and link them to the
best in open educational resources.” “The Open Education project demonstrates Schenectady
County Community College’s commitment to excellence
in teaching and being innovative in how the
institution engages the community in learning
outside of the traditional classroom. Additionally,
this project is a good example of a new educational
paradigm that will meet a learning style for a new
generation of students. Clearly, the Open
Education project is an integral part of SCCC’s
Gateway to Excellence: Strategic Plan 2010 – 2015,”
said Dr. Quintin Bullock, President of Schenectady
County Community College. Open educational resources traditionally include
full courses, course materials, modules, tutorials,
e-textbooks, streaming videos, software, and more.
Due to the time constraints of this project, we
chose to offer free access to existing online
courses. The project investigated open source software
systems for mounting the materials on the web.
Keeping with the spirit of free and open, we
determined that the easiest solution, by far,
was to open online courses to the public in our
SLN course management environment. Several SCCC
faculty were approached with the idea of offering
their course material freely to the community.
Many were enthusiastic to contribute. “Because I
am so passionate about [my course] HUS133, Child
Maltreatment, I am seriously considering this [CDOE]
option. The potential is there to save more
children from abuse than I can via the traditional
classroom setting alone”, said Tammy Calhoun,
Associate Professor in the SCCC Humanities and
Social Sciences Department. The enlisted courses
were adjusted to conform to open access practices
and made available under the Creative Commons
Attribution-Noncommercial-Share Alike License. SCCC’s open education Web site endeavor is open
and available to the world and continues as an
ongoing SCCC activity. Future plans include
measuring Web site traffic to determine Web site
usage and the administration of a user web-based
survey to obtain additional assessment data as
well as soliciting additional courses from SCCC
faculty. Symposium — “Publishing, Promoting and Preserving
Scholarship @ SUNY” to be held at Binghamton
University
(by Elizabeth Brown, Scholarly Communications and
Library Grants Officer, Binghamton University
Libraries) There have been many recent, rapid changes and
emerging discussions about the state and future
of publishing, promoting scholarly work, and
preserving the research and scholarly record.
What are some of these changes and how are they
affecting the academy? Many authors sign away copyright for their work
when it is published in scholarly journals. This
limits sharing the work with peers and potential
collaborators or being able to post links on
websites or course reserves pages. There are also many subject repositories that
allow researchers to post and share manuscripts
and research reports. Will these repositories
compete with traditional publishing outlets?
Will existing repositories meet future needs? The National Science Foundation (NSF) requires
researchers to provide data management plans in
grant proposals that facilitate sharing of data.
Some journals are refusing to accept
supplementary data as part of journal article
submissions. Where will researchers post their
data to best comply with this NSF mandate and to
allow for collaboration? Currently there are
over 50 open data repositories covering many
areas of the sciences, social sciences and
humanities research. Can these repositories
meet the needs for these data management plans
or will additional data repositories need to be
created? University faculty groups are creating and
approving policies that commit campus researchers
to publish research in open access journals and
to share more openly with their colleagues and
the world. These mandates are becoming more
common and widespread world-wide. To support
increased publishing in open access journals the
Compact for Open Access Equity (COPE) and other
organizations provide university funding support
for open access article charges. Currently there
are over 28 faculty open access mandates in the
US and 35 international organizations that
provide some form of funding support and/or
services for authors. Can universities support
open access publishing equitably with these
author funds? Should SUNY consider an open access
policy or mandate? The impact of large scale scanning projects such
as the Google Book Search Project and HathiTrust
will affect library access to the collections and
impact existing print collections. Currently the
Google Book Search Project settlement has been
granted preliminary approval, with a Book Rights
Registry planned to determine copyright status
for materials. HathiTrust was established as a
non-profit repository of many of the items scanned
from the Google Book Search project. Will these
projects eliminate the need for print collections
in libraries? These recent developments show there is a need for
SUNY-wide discussion on the future of library
collections, the state of university and commercial
publishers, and need to preserve the scholarly
and campus cultural record. Come join the
conversation at Binghamton University on
April 7, 2011, where the program “Publishing,
Promoting, and Preserving Scholarship @ SUNY” will
be held. This program is funded by the SUNY Provost’s
Office as part of the 2010-2011 Conversations in
the Disciplines program. The Libraries are planning
an exciting line-up of representatives from
university and commercial publishers, technology,
academia, and funding agencies to provide
perspectives on all areas of this topic. We hope to
help provide answers to some of the questions and
to guide faculty and libraries in charting a course
to further discussions and to determine best
practices for SUNY. Can’t wait for the April 2011 symposium? The week of
October 18-24, 2010 is designated as the 4th Annual
Open Access Week. The OA week website, hosted by
SPARC, has listings of institutional events as well
as general information about open access and
strategies for reaching faculty and students. More
information on open access can also be found at the
OAD wiki hosted by Simmons College. SPARC will
also be hosting the 2010 Digital Repositories
Conference in Baltimore, MD November 8-9, 2010.
Program sessions will focus on open data, developing
global repository networks, creating sustainable
financial models for sharing research, and
developing publishing and services for existing
repositories. COPYRIGHT and FAIR USE: Some GOOD NEWS …
(by Angela Weiler – Onondaga Community College) There have been some developments in the past six
months or so which have raised my hopes for the future
of educational use of intellectual property, and I’d
like to share these with the SUNY library community. The first one, although far from a “done deal”, is
that the infamous Georgia State e-reserves case is
close to being decided. That’s the one where publishers
Cambridge, Oxford, and Sage have filed suit against
Georgia State University, including the director of
libraries, for copyright infringement in their reserves
system. Back in February, both sides petitioned to
allow Judge Orinda Evans to issue a summary judgment
without actually going to trial, which usually only
occurs when both sides are convinced they have the
better case. Judge Evans has been asking for materials
from both the publishers and the university this
summer for her to study before issuing a decision,
and she specifically asked to see the amount it would
cost for students to purchase the disputed materials.
It’s widely thought that this case will be decided very
soon, and although the outcome is difficult to predict,
the decision may bring a bit more stability and
structure to the myriad e-reserves decisions which
librarians are called upon to make. The second bit of good news is that the proposed Federal
Research Public Access Act, introduced into the Senate
on June 25, 2009, was also introduced into the House of
Representatives on April 15, 2010, and is currently
being reviewed in Committee. The bill proposes free public
access to a wide variety of federally funded research; as
the law currently stands, only the National Institute
of Health is required to make federally funded research
publicly available (Consolidated Appropriations Act of
2008). The most recent affirmation is the latest ruling by the
Copyright Office titled “Exemption to Prohibition on
Circumvention of Copyright Protection Systems for Access
Control Technologies”. The Digital Millennium Copyright
Act of 1998 charged the Librarian of Congress with
reviewing “comments from all interested parties” every
three years and ruling on exemptions of “certain classes
of works from the prohibition against circumvention of
technological measures that control access…” The latest
ruling, which went into effect July 28, 2010, allows
“the incorporation of short portions of motion pictures
into new works for the purpose of criticism or comment,
and where the person engaging in circumvention believes
and has reasonable grounds for believing that
circumvention is necessary to fulfill the purpose of the
use in the following instances: (i) Educational uses
by college and university professors and by college and
university film and media studies students;
(ii) Documentary filmmaking; (iii) Noncommercial videos”.
Exemptions to circumvention of access control technologies
are also allowed for certain uses of computer programs,
video games, and e-books. These developments clearly indicate that lawmakers are
still concerned with keeping avenues to educational uses
of intellectual property open and flowing. As librarians
and information professionals, we should find this to be
very heartening news. Some say that educators go too far in using the work of
others, particularly in the digital classroom; however,
the main purpose of copyright as stated in the
Constitution is to “promote the progress of science and
the useful arts”; and that’s what education, and
libraries, are all about. AROUND SUNY
EDTs – Stony Brook and Buffalo (Center) are seemingly
the two SUNYs that have gone the furthest in the
area of providing electronic versions of theses and
disserations. Both have growing collections of their
graduates’ work available openly online. We are beginning to see a SUNY institution like the
New York State College of Ceramics at Alfred University
highlighted by not only completed theses, but also
by way of the images of masters’ level work from
their School of Art and Design. Other SUNYs getting going in this area include
Potsdam, New Paltz, Cortland and Optometry. In
addition, Purchase and Potsdam are also providing a
venue for senior projects and other undergraduate
work. SUNY Digital Repository – as of September 2010, the
repository includes nearly 30,000 items from 18
SUNY institutions. The SDR is currently listed at
rank 148 of the world’s top 800 institutional
repositories http://tinyurl.com/39uewmx Some additional sample collections housed in the
SUNY Digital Repository:
+ SUNY College of Environmental Science and Forestry
Fletcher Steele Manuscript Collection “The Fletcher
Steele Manuscript Collection contains a large
portion of Steele’s professional records, including
original drawings, blueprints, client order books,
as well as his personal lantern slides, negatives,
books and other papers. The entire manuscript
collection has been arranged by Steele’s own job
numbers. “Creating over 700 gardens from 1915 to 1971,
Fletcher Steele is widely regarded as the key figure
in the transition from Beaux Arts formalism to
modern landscape design.” + SUNY College at Brockport
The Writers Forum “Founded in 1967 as an ancillary
to the Department of English, the Writers Forum
is widely recognized as one of the outstanding
reading series in the country. … “In August 2005, a project was initiated to
digitize these videotapes and make them available
over the Internet. This pilot digital collection
features writers that have appeared on the Writers
Forum starting in 2000″. + Stony Brook University (collections of scholarly
materials include the following)
- Long Island Geologists’ Abstracts Collection
- College of Engineering and Applied Sciences
Technical Reports
Community Members’ Scholarship
- Long Island Geobibliography
- Health Sciences Center poster collection Additional Repository Activities – the Power of
Tuesday webinar series included discussion of
repository activities primarily at Binghamton
and Buffalo. SUNY Committees – a SUNY-wide Institutional
Repository Committee has been formed with university
center, SUNYLA and OLIS representatives. The
group is sharing updates about repository activities
around SUNY and seeking areas for collaboration
and service. In addition the SUNY Collections
and Access Council (university centers and health
science centers) has been given a new charge with
a focus, in part, on scholarly communication
issues. FEDERAL MANDATES for OPEN ACCESS
A growing number of entities have established
mandates requiring authors to open access to
their scholarly work. Again, the focus is on
work that is done without expectation of direct
financial compensation. Some of the sources of these mandates include
author institutions and funding agencies. Within
the context of the former, more has occurred at
institutions outside the United States. One
notable exception to this is the policy
established by Harvard University mandating open
access for articles by their faculty (with some
caveats). Wellcome Trust was one of the first grant offering
groups to mandate open access. That is now the
case also for researchers receiving grants via the
National Institutes of Health (NIH). The estimated
65,000 annual journal articles resulting from NIH
grants must be uploaded to the freely accessible
PubMed database within 12 months of publication. Current, proposed legislation would expand this
mandate to recipients of grants from 11 U.S.
government agencies. The Federal Research Public
Access Act (FRPAA) requires that the manuscript
be available within 6 months of publication and
would apply to grants made by NIH, the National
Science Foundation, Department of Energy and
others. SPARC and other groups continue to advocate for
the passage of FRPAA. OPEN EVERYTHING: A GLOSSARY
Author Addendum – within this context, generally refers
to supplements to publisher agreements in which an
author retains rights (for instance the right to
self-archive the work);
Creative Commons – entity providing alternative licensing
that can be used in lieu of full copyright (some rights
reserved rather than all rights reserved); for instance
an “attribution non-commercial” license allows others
to use and build upon your work as long as they give
you credit and don’t sell the work; Creative Commons
licenses are available for materials uploaded to the
SUNY Digital Repository;
Discipline-specific Repository – digital archives that
collect materials from a particular academic discipline
rather than from a particular academic institution
(see Institutional Repository); examples include ArXiv
(physics, etc.) and RePec (economics);
DSpace – open source repository software in used by the
SUNY Digital Repository;
EDTs – electronic dissertations and theses;
FRPPA – Federal Research Public Access Act; proposed
legislation that would mandate that a publication
resulting from federal research grant monies be made
open access; (See NIH Public Access Policy);
Hybrid Open Access – publishing model where some journal
articles are traditional access and others are made
open access by choice of the author and by way of fees
paid to the publisher;
Institutional Repository – archive of scholarly, cultural,
pedagogical and/or historical documents and other
electronic materials developed by a particular
institution;
NIH Public Access Policy – federal law requiring open
access to research publications resulting from National
Institutes of Health grant funding;
OAI-PMH – Open Archives Initiative Protocol for Metadata
Harvesting; standard in use to allow for harvesting of
data/metadata from multiple repositories and to then
allow for searching multiple repositories at once;
Open Access – free, unrestricted access to scholarly works
either via an open access journal, hybrid open access
and/or an archived version of the work (from an
institutional or discipline-specific repository);
Open Access Journal – a journal (with or without peer
reviewed materials) that makes all content freely
available;
Open Courseware – free, unrestricted access to online
course content and other pedagogical materials;
Open Data – free, unrestricted access to raw research
data/data sets;
Open Educational Resources – (see Open Courseware);
Open Source – generally refers to software code / software
systems freely available for download, use and re-use;
Self-archiving – term used to describe making a work
open access by depositing the material in a repository;
SPARC – Scholarly Publishing and Academic Resources
Coalition; “an international alliance of academic and
research libraries working to correct imbalances in
the scholarly publishing system”;
SUNY Digital Repository – SUNY institutional repository
using the Dspace open source software; LINKABLE LINKS
Each issue of SUNYergy provides a select listing of internet
addresses that are either discussed in that issue or are
particularly relevant to current topics. SUNYConnect
http://www.sunyconnect.suny.edu/default.htm SUNYConnect Support Portal
http://www.sunyconnect.suny.edu/support SUNY Union Catalog
http://136.223.18.41:8080/F SUNYConnect Web Log
http://www.sunyconnect.suny.edu/blog/ OLIS Document Site
http://www.sunyconnect.suny.edu/olisdocs/public/ SUNY Digital Repository
http://dspace.sunyconnect.suny.edu/ Stony Brook Digital Collections
http://www.stonybrook.edu/libspecial/digitized.shtml Transforming Scholarly Communication & Publishing
(UB)
http://library.buffalo.edu/scholarly/ Scholarly Communications and Publishing at
Binghamton
http://library.binghamton.edu/services/scholarly/index.html Open Access Week
http://www.openaccessweek.org/ SPARC Open Access Newsletter
http://www.arl.org/sparc/publications/soan/ Transforming Scholarly Publishing through
Open Access: A Bibliography
http://digital-scholarship.org/tsp/transforming.htm Directory of Open Access Journals
http://www.doaj.org/ Publishers’/Journals’ self-archiving policies
http://www.sherpa.ac.uk/romeo/ SPARC author rights information / copyright
agreement addendum
http://www.arl.org/sparc/author/ NIH public access policy implementation
http://publicaccess.nih.gov/ SPARC resources for librarians
http://www.arl.org/sparc/resources/index.shtml Creative Commons
http://creativecommons.org/] Science Commons
http://sciencecommons.org ‘SUNYergy, SUNY Libraries Working Together’ is a publication of the
State
University of New York Office of Library and Information Services. The
publication is sent out via email and published at
http://www.sunyconnect.suny.edu/sunyergy/default.htm
four times a year (January, April, July, October). Mailing Address:
Office of Library and Information Services
SUNY Plaza
Albany, New York 12246
Phone: (518)320-1477 Editors:
John Schumacher john.schumacher@suny.edu
Laura K. Murray laura.murray@suny.edu Other Members of the Office of Library and Information Services are:
Nathan Fixler nathan.fixler@suny.edu
Karen Gardner-Athey karen.gardner-athey@suny.edu
Carey Hatch (Assistant Provost) carey.hatch@suny.edu
Marguerite (Maggie) Horn maggie.horn@suny.edu
Gail Pawlowski gail.pawlowski@suny.edu
Connie Perrin connie.perrin@suny.edu
Maureen Zajkowski maureen.zajkowski@suny.edu
October 2010
Volume 12, Number 4 See SUNYergy on the web –
http://www.sunyconnect.suny.edu/sunyergy/default47.htm Contents:
SUNYergy Focus on Open Access Week
Open Access Week and Beyond at UB
Open Access and Scholarly Communication at SUNY Geneseo
OA Week at SUNY Albany
Open Access Trends, Tips, Resources, Pointers
Open Education Web site Provides Free Access to
College Course Materials
Symposium — “Publishing, Promoting and Preserving
Scholarship @ SUNY” to be held at Binghamton
University
Copyright and Fair Use: Some good news …
Around SUNY
Federal Mandates for Open Access
Open Everything: A Glossary
Linkable Links SUNYergy FOCUS on OPEN ACCESS WEEK
This issue of SUNYergy puts the focus on Open Access
Week – October 18-24, 2010. Open Access Week is an
international effort to spotlight trends in
scholarly communication and publication that emphasize
open and freely available scholarly works online. We’ll hear from some SUNY colleagues about plans on
their campuses for the week as well as related
conference planning for later in the academic year.
Also, what are some suggestions, pointers and tips
librarians can use to assist faculty interested in
opening up access to their research? Open Access Week is also a good occasion to review
related topics such as repository development,
copyright, fair use, open educational resources and
legislative/governmental actions influencing
scholarly communication. I asked a prominent thinker in this realm – “why
should we be involved in this”? His response,
“with the significant changes occurring in the
areas of scholarly communication and scholarly
publishing, do we want to, years from now, look
back and not have had libraries and librarians
involved”? (Ross Atkinson, Cornell University) “As the price for scholarship exceeds what is
affordable and reasonable, resulting in
increased profits for publishers and
diminished access to information for users,
new models must emerge. Stakeholders with
an interest in promoting the unfettered flow
of scholarship must find common ground and
restore this ethic to its proper place”.
(Barry Eisenberg and Lisa Romero “Restoring
the Health of Scholarly Publishing”
Academe September-October 2010)
http://www.aaup.org/AAUP/pubsres/academe/2010/SO/feat/eise.htm OPEN ACCESS WEEK and BEYOND at UB
(by Lori Widzinski, University at Buffalo)
The University at Buffalo Libraries are recognizing
Open Access Week 2010 by hosting a variety of events.
Plans include lectures and forums with a different
speaker every day. From outside the community, these
include Gregg Gordon of the Social Science Research
Network (SSRN) and Bob Schatz from the open access
publisher BioMed Central. The remaining speakers are
drawn from the talented and knowledgeable UB Libraries’
staff. Topics such as Google Books and other open
access sources for e-books, starting and running an
open access journal, and tenure metrics related to
scholarly communication will be discussed. Open Access Week posters and flyers will be available
in all University Library locations. Also in the works are possible collaborations with
student groups on OA Week events. A Scholarly Publishing Resource Center will be
unveiled during Open Access Week in the UB Health
Sciences Library. Designed to be a central location
for the UB health sciences community to locate
information on scholarly publishing issues, the
resource center will initially offer print and
web-based resources. The UB Libraries are committed to promoting open
access and attention to other scholarly communication
issues affecting the campus community. The Scholarly
Communication Committee is the primary group
overseeing the direction of the scholarly
communication program in the UB Libraries. For more
information, please contact Charles Lyons, the
Chair of the Committee. The UB Libraries will be hosting a series of events
to spark debate and spur interest in open access (OA)
issues on campus. Please mark your calendars and attend if you can: Monday, October 18, 10 – 11:30am:
“Current Status of Open Access” with Bob Schatz
from prominent OA publisher, BioMed Central. Tuesday, October 19, 3:30-5pm:
“Open Access eBooks” with Charlie D’Aniello, History,
Philosophy, and Political Science Librarian at UB. Wednesday, October 20, 3 – 4:30pm:
“Open Access Journals” a panel discussion with four
people who have started and are running OA journals:
Chris Hollister (Communications in Information
Literacy); Pamela Jones (Journal of Library
Innovation); and Cayden Mak and Olivier
Delrieu-Schulze (graduate students in Media Study
at UB). Thursday, October 21, 10an – noon:
“Tenure Metrics in an Open Access World”
with Dean Hendrix, subject librarian for Medicine
at UB. Friday, October 22, 1 – 2pm:
“Critical Mass is Critical: A View Into the
Changing World of Scholarly Communications” with Gregg
Gordon, President of the Social Science Research
Network (SSRN), a prominent repository for many
social science disciplines. This is your chance to join in on the conversation
regarding OA’s ramifications for libraries and
universities. OPEN ACCESS and SCHOLARLY COMMUNICATION at SUNY GENESEO
(by Bonnie J. M. Swoger Science and Technology Librarian,
SUNY Geneseo) In October, SUNY Geneseo’s Milne Library will be
celebrating Open Access Week for the first time with
two campus wide events. Open Access Week is an
international event intended to educate students and
researchers about open access, and to provide
participants with the knowledge and tools they need
to participate in open access. Our first Open Access Week event will be a moderated
panel discussion with Geneseo faculty from across the
disciplines. We have three major goals for this panel.
First, we would like to provide faculty with some
background about what open access is and how it works.
Informal conversations with faculty members revealed
that many are not aware of the concept or its implications.
Second, we would like to provide a forum for faculty to
share their experiences with open access. In this way,
we can demonstrate that the faculty at Geneseo are
participating in open access in a variety of ways.
Finally, we would like to engage faculty in a discussion
about the implications of open access at Geneseo. This
includes questions about tenure, promotion and scholarly
reputation and concerns about access to the scholarly
literature. The second open access event will be an invited talk
from Charles Lyon, Scholarly Communication Librarian
at the University at Buffalo. Both events will be
open to faculty, staff, students and community members. Planning for these open access events started in
May 2010 as Milne Library’s new Scholarly Communication
Team met to outline its goals and objectives. This
team has been formed to help the library respond to
the broad changes taking place in the world of
information and scholarly communication. Librarians
Sonja Landes, Sue Ann Brainard, Kim Davies Hoffman,
Kate Pitcher, Tracy Paradis and myself developed three
broad goals. First, we want to promote Geneseo’s
research and scholarship both on and off campus.
Second, we want to educate faculty and students about
issues surrounding scholarly publishing. The Open
Access Week panel and lecture are our first events
related to this broad goal. Third, we would like to
provide assistance to our faculty where needed to
help them with their research and publication efforts. While many of these activities build on previous
library strengths, we are also venturing into some
new territory. In order to help us better understand
the research and publication environment on the
Geneseo campus, we will be conducting a campus wide
survey of faculty scholarly activities. Over the
next year, library liaisons will be meeting with
faculty members across campus to discuss their
motivation to publish, their types of scholarly
activity, their understanding of scholarly
communication issues and how we can best support
their research and publication efforts. We decided
to undertake this project in an effort to understand
how the needs of faculty on a primarily undergraduate
campus may differ from those at large research
institutions. Reports and discussion about scholarly
activity and attitudes towards open access and other
changes in scholarly publishing often focus on large
institutions. While there will likely be many
similarities, we need to understand our faculty needs
before we can effectively meet them. We are already aware of the scholarly and open access
activity of many of our faculty, although this picture
is currently incomplete. At the moment, we know of
faculty who have published in open access journals,
some who have archived copies of their papers in
disciplinary repositories, some who have reviewed for
open access publications and at least one faculty
member who is currently serving as an editor for an
open access journal. By interviewing most of our
faculty, we hope to learn more about their open
access activities and their scholarly efforts in
general. Despite the increasing acceptance of open access
publications, there is still misinformation about
what open access means. For new faculty coming up
for tenure and promotion, clarifying these issues
can be particularly important. Dr. Brian Morgan, of
Geneseo’s School of Education, suggests that a
clear campus wide policy on open access may be
called for, “I think the college should adopt a
policy that formally states that open access
journals are to be treated equally when other
factors such as peer review, acceptance rate etc.
are taken into account. Otherwise, faculty will
continue to be leery of publishing in them. There
are some on-paper closed access journals which are of
lesser quality than many open-access ones.” Throughout our faculty interviews and open access
events, our primary goal is to encourage discussion
of these issues on campus. While many in Milne
Library are strong proponents of open access, we
decided that ardent advocacy might not be our best
strategy. In general, faculty are not interested
in the “Serials Crisis” or being told how to publish
by librarians. Instead, we plan to provide
information and a forum for faculty to discuss these
issues. In this way, we can provide faculty open
access advocates a stage, and build a grassroots
group of open access champions. At the moment, we are unsure about the form of
future open access related events and education
programs. Our panel discussion, lecture and the
faculty interviews this year will likely provide
us with ideas for future events and initiatives.
We feel that Milne library and its librarians
are perfectly situated to facilitate on campus
discussions of open access and other scholarly
communication issues. We are excited about our
first events for this year’s Open Access Week,
and look forward to planning future events. OA WEEK at SUNY ALBANY
Library Events — What: Webcast event featuring world-class
researchers speaking about Open Access
issues and the need for barrier-free
access to scholarship.
Bring your lunch.
When: Monday October 18, 12:00 noon to 1:00pm
Where: Standish Room, 3rd floor, Science Library Nobel Prize-winning scientist and Director of the
U.S. National Cancer Institute, Dr. Harold Varmus,
will offer welcoming remarks. Dr. Varmus, a long-time
champion, has been an unparalleled leader in promoting
Open Access . He will be joined by Dr. Cameron Neylon,
a Senior Scientist at the UK Science and Technology
Facilities Council, biochemist, and author of the
widely read “Science in the Open” blog. Dr. Neylon
will highlight the kinds of scientific advances Open
Access can facilitate, and discuss current examples
along with future opportunities. A host of leading
researchers from around the globe will also add
their voices to the event, and other videos will
feature Nick Shockey, Director Student Advocacy
for the Scholarly Publishing and Academic Resources
Coalition, and Creative Commons. What: “Open Access: The World of Research Within
Reach”, faculty open access “champions”
Rachel Dressler, Tim Stephen and Gerry
Zahavi talk about their ventures in the
open access world.
When: Thursday October 21, 4:00 -5:30
Where: University Library basement: Cobb Room OPEN ACCESS TRENDS, TIPS, RESOURCES, POINTERS
“An old tradition and a new technology have
converged to make possible an unprecedented public
good. The old tradition is the willingness of
scientists and scholars to publish the fruits of
their research in scholarly journals without payment,
for the sake of inquiry and knowledge. The new
technology is the internet. The public good they
make possible is the world-wide electronic
distribution of the peer-reviewed journal
literature and completely free and unrestricted
access to it by all scientists, scholars, teachers,
students, and other curious minds. Removing access
barriers to this literature will accelerate research,
enrich education, share the learning of the rich
with the poor and the poor with the rich, make this
literature as useful as it can be, and lay the
foundation for uniting humanity in a common
intellectual conversation and quest for knowledge. …”By “open access” to this literature, we mean its
free availability on the public internet, permitting
any users to read, download, copy, distribute, print,
search, or link to the full texts of these articles,
crawl them for indexing, pass them as data to software,
or use them for any other lawful purpose, without
financial, legal, or technical barriers other than
those inseparable from gaining access to the internet
itself. The only constraint on reproduction and
distribution, and the only role for copyright in
this domain, should be to give authors control over
the integrity of their work and the right to be
properly acknowledged and cited”.
Budapest Open Access Initiative
February 14, 2002
http://www.soros.org/openaccess/read.shtml The Budapest Initiative has nearly 6000 signatories from
around the world. These include institutions such as
foundations, universities and publishers; individual
researchers, librarians and administrators. Open access to the scholarly literature can be achieved
by publishing in open access and/or hybrid access
journals. Or, it can be achieved by publishing in a
traditional journal and then archiving an open access
version of the paper in an institutional or
discipline-based repository. The focus of the open access movement is on scholarly
publications created without the expectation of direct
compensation. Generally, peer-reviewed journal articles
would fit into this category, while many monographs,
book chapters, textbooks would not. The first approach to open access can be served by the
growing number of open access journals. Yet, details
and traditions related to promotion and tenure processes
can result in disincentives towards these publishing
venues. Groups, such as Modern Language Association
have pointed to the need to re-examine promotion and
tenure policies to more fully acknowledge new
publishing models, the roles new technologies play
in a changing world of scholarly communication and to
promote open access to researcher’s publications. A significant number of publishers allow their authors
to archive their work on open accessible repositories.
Generally, this archiving is allowed for the final,
edited version of the paper, but not for the
publisher’s .pdf format of the work. The RoMEO (Rights
MEtadata for Open Archiving) service provides a means
to check publishers’ as well as journal-specific
policies related to authors’ rights to upload their
work to open repositories. If the publisher does not – by policy – allow for
“self-archiving”, the author should consider requesting
this right. Publishers’ copyright agreement statements
often result in the author signing over all of her
rights. This is not required nor desirable.
Organizations such as SPARC have created addenda to
such agreements that can be used by the author to
retain right to use her paper, and to openly archive
her tangible, creative work. Resources/Pointers/Tips
* Open access overview
http://www.earlham.edu/~peters/fos/overview.htm * Directory of Open Access Journals
http://www.doaj.org/ * Publishers’/Journals’ self-archiving policies
http://www.sherpa.ac.uk/romeo/ * SPARC author rights information / copyright
agreement addendum
http://www.arl.org/sparc/author/ * NIH public access policy implementation
http://publicaccess.nih.gov/ * SPARC resources for librarians
http://www.arl.org/sparc/resources/index.shtml * Resources / infrastructure available to
SUNY libraries via the SUNY Digital
Repository
http://dspace.sunyconnect.suny.edu/ * offer services such as document upload,
metadata creation to your researchers; * a review of scholars’ vita can reveal past
articles in journals that allow self-archiving; * liaison librarians are a good fit in working
at department levels to inform scholars
about open access/author rights issues; * foster administrative and academic champions
able to urge their colleagues’ attention
to these matters; * support revisions to promotion and tenure
policies that acknowledge new and open
forms of publication; * don’t forget to archive your work — librarians
can lead the way. OPEN EDUCATION WEB SITE PROVIDES FREE ACCESS
to COLLEGE COURSE MATERIALS
(By Lenore Horowitz, Professor of Mathematics,
Schenectady County Community College)
Recently Schenectady County Community College
(SCCC) launched its open education community Web
site, Capital District Open Education (CDOE),
which grants free and open access to course
content provided by instructors at the college. The project materialized due to the efforts and
foresight of faculty wishing to promote the
Open Education Resources movement by freely
sharing educational materials using the technology
of the World Wide Web. Providing access to all
learners, not only those with access to traditional,
contact education, is the primary goal of the
project. Ultimately, it has the potential to
expand educational access to a significantly
larger number of learners via inter-networked
computers. By offering educational materials for free, SCCC
extends its brand with every resource shared and
expands the awareness of the institution worldwide.
The project soundly identifies with the SUNY
chancellor’s “The Power of SUNY: Strategic Plan
2010 & Beyond” document, which includes, as a
theme — Globalization and the idea of Open SUNY.
Open SUNY envisions the ability to “network
students with faculty and peers from across the
state and throughout the world through social
and emerging technologies and link them to the
best in open educational resources.” “The Open Education project demonstrates Schenectady
County Community College’s commitment to excellence
in teaching and being innovative in how the
institution engages the community in learning
outside of the traditional classroom. Additionally,
this project is a good example of a new educational
paradigm that will meet a learning style for a new
generation of students. Clearly, the Open
Education project is an integral part of SCCC’s
Gateway to Excellence: Strategic Plan 2010 – 2015,”
said Dr. Quintin Bullock, President of Schenectady
County Community College. Open educational resources traditionally include
full courses, course materials, modules, tutorials,
e-textbooks, streaming videos, software, and more.
Due to the time constraints of this project, we
chose to offer free access to existing online
courses. The project investigated open source software
systems for mounting the materials on the web.
Keeping with the spirit of free and open, we
determined that the easiest solution, by far,
was to open online courses to the public in our
SLN course management environment. Several SCCC
faculty were approached with the idea of offering
their course material freely to the community.
Many were enthusiastic to contribute. “Because I
am so passionate about [my course] HUS133, Child
Maltreatment, I am seriously considering this [CDOE]
option. The potential is there to save more
children from abuse than I can via the traditional
classroom setting alone”, said Tammy Calhoun,
Associate Professor in the SCCC Humanities and
Social Sciences Department. The enlisted courses
were adjusted to conform to open access practices
and made available under the Creative Commons
Attribution-Noncommercial-Share Alike License. SCCC’s open education Web site endeavor is open
and available to the world and continues as an
ongoing SCCC activity. Future plans include
measuring Web site traffic to determine Web site
usage and the administration of a user web-based
survey to obtain additional assessment data as
well as soliciting additional courses from SCCC
faculty. Symposium — “Publishing, Promoting and Preserving
Scholarship @ SUNY” to be held at Binghamton
University
(by Elizabeth Brown, Scholarly Communications and
Library Grants Officer, Binghamton University
Libraries) There have been many recent, rapid changes and
emerging discussions about the state and future
of publishing, promoting scholarly work, and
preserving the research and scholarly record.
What are some of these changes and how are they
affecting the academy? Many authors sign away copyright for their work
when it is published in scholarly journals. This
limits sharing the work with peers and potential
collaborators or being able to post links on
websites or course reserves pages. There are also many subject repositories that
allow researchers to post and share manuscripts
and research reports. Will these repositories
compete with traditional publishing outlets?
Will existing repositories meet future needs? The National Science Foundation (NSF) requires
researchers to provide data management plans in
grant proposals that facilitate sharing of data.
Some journals are refusing to accept
supplementary data as part of journal article
submissions. Where will researchers post their
data to best comply with this NSF mandate and to
allow for collaboration? Currently there are
over 50 open data repositories covering many
areas of the sciences, social sciences and
humanities research. Can these repositories
meet the needs for these data management plans
or will additional data repositories need to be
created? University faculty groups are creating and
approving policies that commit campus researchers
to publish research in open access journals and
to share more openly with their colleagues and
the world. These mandates are becoming more
common and widespread world-wide. To support
increased publishing in open access journals the
Compact for Open Access Equity (COPE) and other
organizations provide university funding support
for open access article charges. Currently there
are over 28 faculty open access mandates in the
US and 35 international organizations that
provide some form of funding support and/or
services for authors. Can universities support
open access publishing equitably with these
author funds? Should SUNY consider an open access
policy or mandate? The impact of large scale scanning projects such
as the Google Book Search Project and HathiTrust
will affect library access to the collections and
impact existing print collections. Currently the
Google Book Search Project settlement has been
granted preliminary approval, with a Book Rights
Registry planned to determine copyright status
for materials. HathiTrust was established as a
non-profit repository of many of the items scanned
from the Google Book Search project. Will these
projects eliminate the need for print collections
in libraries? These recent developments show there is a need for
SUNY-wide discussion on the future of library
collections, the state of university and commercial
publishers, and need to preserve the scholarly
and campus cultural record. Come join the
conversation at Binghamton University on
April 7, 2011, where the program “Publishing,
Promoting, and Preserving Scholarship @ SUNY” will
be held. This program is funded by the SUNY Provost’s
Office as part of the 2010-2011 Conversations in
the Disciplines program. The Libraries are planning
an exciting line-up of representatives from
university and commercial publishers, technology,
academia, and funding agencies to provide
perspectives on all areas of this topic. We hope to
help provide answers to some of the questions and
to guide faculty and libraries in charting a course
to further discussions and to determine best
practices for SUNY. Can’t wait for the April 2011 symposium? The week of
October 18-24, 2010 is designated as the 4th Annual
Open Access Week. The OA week website, hosted by
SPARC, has listings of institutional events as well
as general information about open access and
strategies for reaching faculty and students. More
information on open access can also be found at the
OAD wiki hosted by Simmons College. SPARC will
also be hosting the 2010 Digital Repositories
Conference in Baltimore, MD November 8-9, 2010.
Program sessions will focus on open data, developing
global repository networks, creating sustainable
financial models for sharing research, and
developing publishing and services for existing
repositories. COPYRIGHT and FAIR USE: Some GOOD NEWS …
(by Angela Weiler – Onondaga Community College) There have been some developments in the past six
months or so which have raised my hopes for the future
of educational use of intellectual property, and I’d
like to share these with the SUNY library community. The first one, although far from a “done deal”, is
that the infamous Georgia State e-reserves case is
close to being decided. That’s the one where publishers
Cambridge, Oxford, and Sage have filed suit against
Georgia State University, including the director of
libraries, for copyright infringement in their reserves
system. Back in February, both sides petitioned to
allow Judge Orinda Evans to issue a summary judgment
without actually going to trial, which usually only
occurs when both sides are convinced they have the
better case. Judge Evans has been asking for materials
from both the publishers and the university this
summer for her to study before issuing a decision,
and she specifically asked to see the amount it would
cost for students to purchase the disputed materials.
It’s widely thought that this case will be decided very
soon, and although the outcome is difficult to predict,
the decision may bring a bit more stability and
structure to the myriad e-reserves decisions which
librarians are called upon to make. The second bit of good news is that the proposed Federal
Research Public Access Act, introduced into the Senate
on June 25, 2009, was also introduced into the House of
Representatives on April 15, 2010, and is currently
being reviewed in Committee. The bill proposes free public
access to a wide variety of federally funded research; as
the law currently stands, only the National Institute
of Health is required to make federally funded research
publicly available (Consolidated Appropriations Act of
2008). The most recent affirmation is the latest ruling by the
Copyright Office titled “Exemption to Prohibition on
Circumvention of Copyright Protection Systems for Access
Control Technologies”. The Digital Millennium Copyright
Act of 1998 charged the Librarian of Congress with
reviewing “comments from all interested parties” every
three years and ruling on exemptions of “certain classes
of works from the prohibition against circumvention of
technological measures that control access…” The latest
ruling, which went into effect July 28, 2010, allows
“the incorporation of short portions of motion pictures
into new works for the purpose of criticism or comment,
and where the person engaging in circumvention believes
and has reasonable grounds for believing that
circumvention is necessary to fulfill the purpose of the
use in the following instances: (i) Educational uses
by college and university professors and by college and
university film and media studies students;
(ii) Documentary filmmaking; (iii) Noncommercial videos”.
Exemptions to circumvention of access control technologies
are also allowed for certain uses of computer programs,
video games, and e-books. These developments clearly indicate that lawmakers are
still concerned with keeping avenues to educational uses
of intellectual property open and flowing. As librarians
and information professionals, we should find this to be
very heartening news. Some say that educators go too far in using the work of
others, particularly in the digital classroom; however,
the main purpose of copyright as stated in the
Constitution is to “promote the progress of science and
the useful arts”; and that’s what education, and
libraries, are all about. AROUND SUNY
EDTs – Stony Brook and Buffalo (Center) are seemingly
the two SUNYs that have gone the furthest in the
area of providing electronic versions of theses and
disserations. Both have growing collections of their
graduates’ work available openly online. We are beginning to see a SUNY institution like the
New York State College of Ceramics at Alfred University
highlighted by not only completed theses, but also
by way of the images of masters’ level work from
their School of Art and Design. Other SUNYs getting going in this area include
Potsdam, New Paltz, Cortland and Optometry. In
addition, Purchase and Potsdam are also providing a
venue for senior projects and other undergraduate
work. SUNY Digital Repository – as of September 2010, the
repository includes nearly 30,000 items from 18
SUNY institutions. The SDR is currently listed at
rank 148 of the world’s top 800 institutional
repositories http://tinyurl.com/39uewmx Some additional sample collections housed in the
SUNY Digital Repository:
+ SUNY College of Environmental Science and Forestry
Fletcher Steele Manuscript Collection “The Fletcher
Steele Manuscript Collection contains a large
portion of Steele’s professional records, including
original drawings, blueprints, client order books,
as well as his personal lantern slides, negatives,
books and other papers. The entire manuscript
collection has been arranged by Steele’s own job
numbers. “Creating over 700 gardens from 1915 to 1971,
Fletcher Steele is widely regarded as the key figure
in the transition from Beaux Arts formalism to
modern landscape design.” + SUNY College at Brockport
The Writers Forum “Founded in 1967 as an ancillary
to the Department of English, the Writers Forum
is widely recognized as one of the outstanding
reading series in the country. … “In August 2005, a project was initiated to
digitize these videotapes and make them available
over the Internet. This pilot digital collection
features writers that have appeared on the Writers
Forum starting in 2000″. + Stony Brook University (collections of scholarly
materials include the following)
- Long Island Geologists’ Abstracts Collection
- College of Engineering and Applied Sciences
Technical Reports
Community Members’ Scholarship
- Long Island Geobibliography
- Health Sciences Center poster collection Additional Repository Activities – the Power of
Tuesday webinar series included discussion of
repository activities primarily at Binghamton
and Buffalo. SUNY Committees – a SUNY-wide Institutional
Repository Committee has been formed with university
center, SUNYLA and OLIS representatives. The
group is sharing updates about repository activities
around SUNY and seeking areas for collaboration
and service. In addition the SUNY Collections
and Access Council (university centers and health
science centers) has been given a new charge with
a focus, in part, on scholarly communication
issues. FEDERAL MANDATES for OPEN ACCESS
A growing number of entities have established
mandates requiring authors to open access to
their scholarly work. Again, the focus is on
work that is done without expectation of direct
financial compensation. Some of the sources of these mandates include
author institutions and funding agencies. Within
the context of the former, more has occurred at
institutions outside the United States. One
notable exception to this is the policy
established by Harvard University mandating open
access for articles by their faculty (with some
caveats). Wellcome Trust was one of the first grant offering
groups to mandate open access. That is now the
case also for researchers receiving grants via the
National Institutes of Health (NIH). The estimated
65,000 annual journal articles resulting from NIH
grants must be uploaded to the freely accessible
PubMed database within 12 months of publication. Current, proposed legislation would expand this
mandate to recipients of grants from 11 U.S.
government agencies. The Federal Research Public
Access Act (FRPAA) requires that the manuscript
be available within 6 months of publication and
would apply to grants made by NIH, the National
Science Foundation, Department of Energy and
others. SPARC and other groups continue to advocate for
the passage of FRPAA. OPEN EVERYTHING: A GLOSSARY
Author Addendum – within this context, generally refers
to supplements to publisher agreements in which an
author retains rights (for instance the right to
self-archive the work);
Creative Commons – entity providing alternative licensing
that can be used in lieu of full copyright (some rights
reserved rather than all rights reserved); for instance
an “attribution non-commercial” license allows others
to use and build upon your work as long as they give
you credit and don’t sell the work; Creative Commons
licenses are available for materials uploaded to the
SUNY Digital Repository;
Discipline-specific Repository – digital archives that
collect materials from a particular academic discipline
rather than from a particular academic institution
(see Institutional Repository); examples include ArXiv
(physics, etc.) and RePec (economics);
DSpace – open source repository software in used by the
SUNY Digital Repository;
EDTs – electronic dissertations and theses;
FRPPA – Federal Research Public Access Act; proposed
legislation that would mandate that a publication
resulting from federal research grant monies be made
open access; (See NIH Public Access Policy);
Hybrid Open Access – publishing model where some journal
articles are traditional access and others are made
open access by choice of the author and by way of fees
paid to the publisher;
Institutional Repository – archive of scholarly, cultural,
pedagogical and/or historical documents and other
electronic materials developed by a particular
institution;
NIH Public Access Policy – federal law requiring open
access to research publications resulting from National
Institutes of Health grant funding;
OAI-PMH – Open Archives Initiative Protocol for Metadata
Harvesting; standard in use to allow for harvesting of
data/metadata from multiple repositories and to then
allow for searching multiple repositories at once;
Open Access – free, unrestricted access to scholarly works
either via an open access journal, hybrid open access
and/or an archived version of the work (from an
institutional or discipline-specific repository);
Open Access Journal – a journal (with or without peer
reviewed materials) that makes all content freely
available;
Open Courseware – free, unrestricted access to online
course content and other pedagogical materials;
Open Data – free, unrestricted access to raw research
data/data sets;
Open Educational Resources – (see Open Courseware);
Open Source – generally refers to software code / software
systems freely available for download, use and re-use;
Self-archiving – term used to describe making a work
open access by depositing the material in a repository;
SPARC – Scholarly Publishing and Academic Resources
Coalition; “an international alliance of academic and
research libraries working to correct imbalances in
the scholarly publishing system”;
SUNY Digital Repository – SUNY institutional repository
using the Dspace open source software; LINKABLE LINKS
Each issue of SUNYergy provides a select listing of internet
addresses that are either discussed in that issue or are
particularly relevant to current topics. SUNYConnect
http://www.sunyconnect.suny.edu/default.htm SUNYConnect Support Portal
http://www.sunyconnect.suny.edu/support SUNY Union Catalog
http://136.223.18.41:8080/F SUNYConnect Web Log
http://www.sunyconnect.suny.edu/blog/ OLIS Document Site
http://www.sunyconnect.suny.edu/olisdocs/public/ SUNY Digital Repository
http://dspace.sunyconnect.suny.edu/ Stony Brook Digital Collections
http://www.stonybrook.edu/libspecial/digitized.shtml Transforming Scholarly Communication & Publishing
(UB)
http://library.buffalo.edu/scholarly/ Scholarly Communications and Publishing at
Binghamton
http://library.binghamton.edu/services/scholarly/index.html Open Access Week
http://www.openaccessweek.org/ SPARC Open Access Newsletter
http://www.arl.org/sparc/publications/soan/ Transforming Scholarly Publishing through
Open Access: A Bibliography
http://digital-scholarship.org/tsp/transforming.htm Directory of Open Access Journals
http://www.doaj.org/ Publishers’/Journals’ self-archiving policies
http://www.sherpa.ac.uk/romeo/ SPARC author rights information / copyright
agreement addendum
http://www.arl.org/sparc/author/ NIH public access policy implementation
http://publicaccess.nih.gov/ SPARC resources for librarians
http://www.arl.org/sparc/resources/index.shtml Creative Commons
http://creativecommons.org/] Science Commons
http://sciencecommons.org ‘SUNYergy, SUNY Libraries Working Together’ is a publication of the
State
University of New York Office of Library and Information Services. The
publication is sent out via email and published at
http://www.sunyconnect.suny.edu/sunyergy/default.htm
four times a year (January, April, July, October). Mailing Address:
Office of Library and Information Services
SUNY Plaza
Albany, New York 12246
Phone: (518)320-1477 Editors:
John Schumacher john.schumacher@suny.edu
Laura K. Murray laura.murray@suny.edu Other Members of the Office of Library and Information Services are:
Nathan Fixler nathan.fixler@suny.edu
Karen Gardner-Athey karen.gardner-athey@suny.edu
Carey Hatch (Assistant Provost) carey.hatch@suny.edu
Marguerite (Maggie) Horn maggie.horn@suny.edu
Gail Pawlowski gail.pawlowski@suny.edu
Connie Perrin connie.perrin@suny.edu
Maureen Zajkowski maureen.zajkowski@suny.edu